Billing, Charge Sheets & Consumables Management

Billing

Charge Sheets

1.Charge Sheet Creation

A charge sheet is a document used in billing of patients.During creation one would  search for the patient's hospital number then click on the create charge sheet button as shown below.

The dialog to create the charge sheet as shown would appear with the options as defined:

service/Consumable : The service option would create a charge sheet for services only whilst the services and consumables would have options for both services rendered by the institution and consumables with stocks.

Warehouse : Warehouse is the service point where the consumables are being dispensed from.

Bill Type: This would specify wether patient is inpatient or outpatient .

Section: This would specifyt wether private wing or general institution wing.

Customer : This would specify wether the payment is through self/cash or a scheme plan.

The outlines below illustrate this:

 The interface below is the charge sheet page with options as defined:

Add Consumable: This option is active when billing a consumable&services charge sheet and would allow for billing of stockable items  when clicked.

Add service: Used to add a service bill.

Cancel Charge Sheet: used to remove a draft and empty charge sheet not yet billed.

Bill Patient: Used to bill the items in the Charge Sheet.

On clicking The add cosumable or service the dialog appears to select the desired item.

Items can be searched using name criteria or a unique item code.

Upon searching a stock tracker sub section for stockable items is shown as belo used to detect a specific ware house stock levels for the item.

Upon adding ad item a message would appear and the item is added as below

The payment method can be changed here as below.

The Charge sheet can be billed as shown below upon confirming to continue it will be billed successfully.

Schemes plans  limits and balances can be set based on the patient's plan from the tab schemes illustrated below.

 

To see charge sheets there is a section of charge sheet list whith alll billed charge sheet for the contextual patient.

it has details containing:

Charge sheet Name: This is the unique charge sheet code in timestamp format at the end.

Warehouse:This is the service point it was created from.

Amount:Total charge sheet amount for all items in it.

Type:Either outpatient or Inpatient .

Invoice: The Invoice the charge sheet is in.

Dare:Time created.

Actions :To view more details or print the charge sheet

 

 

On clicking more, more details are shown as below .It shows the items contained in the charge sheet and the user who billed the items.There is also functionality to return items which only the biller can undertake.The return all would return all items after a prompt confirmation .

 

 

 

 

The total CHS amount below shows the total charge sheets both billed and draft.

The total CHS billed amount shows total amount of all billed charge sheets.

 

 

The filters has options to filter by critearia shown below:

 

The fields set in the scheme are as follows:

customer Group: This is the scheme plan set.

Inpatient Limit: This is the maximum Upper limit set on inpatient scheme plan.

Outpatient Limit: This is the maximum Upper limit set on outpatient scheme plan.

Outpatient Balance: This is the current available outpatient balance in the scheme used for dispensing.

Inpatient Balance: This is the current available inpatient balance in the scheme used for dispensing.

The payments tab with payments receipts  would be as below.

For each service/consumables charge sheet would get equal payment amount allocated as below in the payments breakdown.

On clicking the allocated cfharge sheet one would see the items billed  in the charge sheets as below.

 

The verify mpesa option is to reconclie missing payments from the system .This queries Safaricom api in case of a valid transaction it is updated in the system.